SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

Introduction and Cash Receipts

By the end of the lesson, the learner should be able to:
Define source documents; Explain importance of source documents; Describe features of cash receipts; Distinguish between cash and cheque payments

Q/A on business transactions; Discussion on documentary evidence; Examination of cash receipt samples; Practical exercise filling cash receipts

Sample receipts, cash register examples, receipt books

KLB Secondary Business Studies Form 4, Pages 1-3

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

Invoice
Debit Note and Credit Note
Payment Voucher and Introduction to Books of Original Entry

By the end of the lesson, the learner should be able to:
Outline details of an invoice; Identify all components of an invoice; Explain terms like E&OE, trade discount, cash discount; Calculate discount amounts

Detailed examination of sample invoice; Analysis of invoice components; Practical calculation of trade and cash discounts; Group discussion on invoice terms

Sample invoices, calculators, discount calculation worksheets
Sample debit notes, credit notes (red colored), comparison charts
Payment vouchers, petty cash vouchers, chart of all books of original entry

KLB Secondary Business Studies Form 4, Pages 3-4

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

Sales Journal
Posting from Sales Journal
Sales Returns Journal and Posting
Purchases Journal
Posting from Purchases Journal

By the end of the lesson, the learner should be able to:
Identify features of sales journal; Prepare sales journal from credit sales transactions; Record transactions in proper format; Understand source documents used
Explain purpose of sales returns journal; Prepare sales returns journal; Post to individual debtors accounts and returns inwards account; Complete double entry

Step-by-step demonstration of sales journal preparation; Practical exercise with multiple credit sales; Discussion on journal format and columns
Examination of credit notes; Preparation of sales returns journal; Complete posting exercise to both ledgers; Discussion on returns concept

Sales invoices, sales journal format, sample credit sales transactions
Sales journal, sales ledger accounts, general ledger format, posting examples
Credit notes issued, sales returns journal format, ledger accounts
Purchase invoices, purchases journal format, sample credit purchase transactions
Purchases journal, purchases ledger, general ledger accounts

KLB Secondary Business Studies Form 4, Page 8
KLB Secondary Business Studies Form 4, Pages 12-14

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

Purchases Returns Journal and Posting

By the end of the lesson, the learner should be able to:
Prepare purchases returns journal; Record goods returned to suppliers; Post to creditors accounts and returns outwards account; Use credit notes received

Examination of credit notes received; Preparation of purchases returns journal; Complete posting exercise; Discussion on returns outwards concept

Credit notes received, purchases returns journal format, ledger accounts

KLB Secondary Business Studies Form 4, Pages 16-19

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

Cash Receipts Journal

By the end of the lesson, the learner should be able to:
Prepare cash receipts journal; Record cash and cheque receipts; Include discount allowed column; Distinguish receipt sources

Introduction to cash receipts journal format; Recording various types of receipts; Practical exercise with cash sales and debtor payments; Discussion on discount columns

Cash receipts journal format, sample receipts, cash sales data

KLB Secondary Business Studies Form 4, Page 19

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

Posting from Cash Receipts Journal
Cash Payments Journal and Posting

By the end of the lesson, the learner should be able to:
Post totals to cash book and bank account; Post individual amounts to relevant accounts; Post discount totals to general ledger; Complete double entry

Demonstration of posting procedure; Practical exercise posting to cash book and ledgers; Discussion on relationship with cash book

Cash receipts journal, cash book format, general ledger accounts
Cash payments journal format, payment vouchers, receipts, ledger accounts

KLB Secondary Business Studies Form 4, Pages 19-22

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

The Petty Cash Book - Imprest System
Petty Cash Book Preparation and Analysis

By the end of the lesson, the learner should be able to:
Explain petty cash concept; Define and apply imprest system; Identify features of petty cash book; Understand petty cashier responsibilities
Prepare petty cash book with analysis columns; Record petty cash transactions; Balance petty cash book; Apply imprest system practically

Discussion on petty cash concept; Introduction to imprest system; Examination of petty cash book format; Explanation of reimbursement process
Step-by-step preparation of petty cash book; Practical exercise with analysis columns; Balancing and reimbursement calculations; Group work on petty cash scenarios

Petty cash book format, sample petty cash vouchers, imprest system examples
Petty cash transactions, analysis cash book format, calculator, petty cash vouchers

KLB Secondary Business Studies Form 4, Page 25
KLB Secondary Business Studies Form 4, Pages 25-30

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

Posting from Petty Cash Book
Analysis Cash Book

By the end of the lesson, the learner should be able to:
Post analysis column totals to general ledger; Post creditor payments to purchases ledger; Understand petty cash book as both ledger and journal

Demonstration of posting from analysis columns; Practical posting exercise; Discussion on dual nature of petty cash book; Review of all posting procedures

Petty cash book, general ledger accounts, purchases ledger
Analysis cash book format, sample transactions for club/society, ledger accounts

KLB Secondary Business Studies Form 4, Pages 30-31

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

General Journal - Introduction and Fixed Assets

By the end of the lesson, the learner should be able to:
Define general journal; Identify transactions for journal proper; Record purchase and sale of fixed assets on credit; Write appropriate narrations

Introduction to general journal concept; Recording fixed asset transactions; Practical exercises on asset purchases and sales; Discussion on narration writing

General journal format, fixed asset transaction examples, calculator for gains/losses

KLB Secondary Business Studies Form 4, Pages 35-37

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

General Journal - Opening Entries

By the end of the lesson, the learner should be able to:
Prepare opening entries for new businesses; Record assets, liabilities and capital; Calculate capital as balancing figure; Apply double entry principles

Practical exercise preparing opening entries; Step-by-step calculation of capital; Discussion on starting new books of accounts; Review of double entry

Opening balance data, general journal format, calculator

KLB Secondary Business Studies Form 4, Pages 37-39

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY
FINANCIAL STATEMENTS

General Journal - Closing Entries and Error Corrections
Importance of Journals
Types of Capital

By the end of the lesson, the learner should be able to:
Record closing entries and transfers; Correct errors through journal entries; Record miscellaneous transactions; Understand when to use general journal
Define different types of capital; Distinguish between owned and borrowed capital; Calculate working capital; Understand capital employed concept

Practice with closing entries; Error correction exercises; Discussion on transfer entries; Review of general journal applications
Detailed explanation of capital types; Calculations using Upinde Traders example; Practical exercises on capital calculations; Group work on capital concepts

Sample closing entries, error correction scenarios, transfer examples
Discussion prompts, case study materials, summary charts
Capital calculation worksheets, Upinde Traders example, calculation exercises

KLB Secondary Business Studies Form 4, Pages 39-40
KLB Secondary Business Studies Form 4, Pages 67-69

FINANCIAL STATEMENTS

Capital Calculations and Applications
Introduction to Financial Ratios

By the end of the lesson, the learner should be able to:
Calculate working capital and capital employed; Apply different calculation methods; Understand relationships between capital types; Practice with complex examples

Advanced capital calculations; Multiple calculation methods; Practice with various business scenarios; Problem-solving exercises

Advanced calculation sheets, multiple scenarios, problem-solving materials
Ratio calculation sheets, mark-up examples, pricing strategy materials

KLB Secondary Business Studies Form 4, Pages 67-69

FINANCIAL STATEMENTS

Mark-up Calculations and Applications

By the end of the lesson, the learner should be able to:
Calculate mark-up using various methods; Apply mark-up to determine selling prices; Use mark-up in trading account preparation; Solve practical problems

Advanced mark-up calculations; Using Kiambu Traders example; Practical applications in pricing; Problem-solving exercises

Mark-up calculation worksheets, Kiambu Traders example, pricing problems

KLB Secondary Business Studies Form 4, Pages 69-72

FINANCIAL STATEMENTS

Margin Concept and Calculations

By the end of the lesson, the learner should be able to:
Define margin; Distinguish between mark-up and margin; Calculate margin using different methods; Apply margin in business decisions

Introduction to margin concept; Comparison with mark-up; Practical calculations; Using Waithera's example for margin applications

Margin calculation sheets, comparison charts, Waithera's example

KLB Secondary Business Studies Form 4, Pages 71-74

FINANCIAL STATEMENTS

Relationship Between Mark-up and Margin
Trading Account Preparation Using Ratios
Current Ratio and Working Capital Ratio

By the end of the lesson, the learner should be able to:
Understand mathematical relationship; Convert between mark-up and margin; Apply conversion formulas; Solve complex problems
Define current ratio; Calculate working capital ratio; Interpret ratio results; Understand liquidity implications

Detailed explanation of relationship; Mathematical conversion methods; Practice with conversion exercises; Problem-solving applications
Introduction to liquidity ratios; Practical calculations using Busia Traders; Interpretation of results; Discussion on business implications

Conversion formula sheets, mathematical examples, complex problems
Trading account formats, incomplete record examples, complex scenarios
Ratio calculation sheets, Busia Traders example, interpretation guides

KLB Secondary Business Studies Form 4, Pages 74-75
KLB Secondary Business Studies Form 4, Pages 75-76

FINANCIAL STATEMENTS

Rate of Stock Turnover

By the end of the lesson, the learner should be able to:
Define stock turnover; Calculate rate of stock turnover; Interpret turnover results; Apply in trading account preparation

Explanation of stock turnover concept; Calculations using Upendo Traders; Practical applications; Using turnover for incomplete records

Stock turnover worksheets, Upendo Traders example, practical applications

KLB Secondary Business Studies Form 4, Pages 76-78

FINANCIAL STATEMENTS

Stock Turnover Applications
Return on Capital

By the end of the lesson, the learner should be able to:
Use stock turnover in trading accounts; Handle incomplete records scenarios; Apply Maendeleo Traders example; Solve complex problems

Advanced applications using Maendeleo Traders; Incomplete records problem-solving; Complex scenario analysis; Individual practice

Advanced application sheets, Maendeleo Traders example, complex scenarios
Return calculation sheets, Mr Odiek's example, comparison materials

KLB Secondary Business Studies Form 4, Pages 76-78

FINANCIAL STATEMENTS

Acid Test and Quick Ratio

By the end of the lesson, the learner should be able to:
Define acid test ratio; Calculate quick ratio; Distinguish from current ratio; Interpret liquidity position

Explanation of acid test concept; Calculations using Nakura Stores; Comparison with current ratio; Liquidity analysis

Quick ratio worksheets, Nakura Stores example, liquidity analysis materials

KLB Secondary Business Studies Form 4, Pages 79-80

FINANCIAL STATEMENTS
MONEY & BANKING

Importance of Financial Ratios
Introduction, Barter Trade and its Limitations
Money System and Characteristics of Money
Functions of Money
Demand for Money and Supply of Money

By the end of the lesson, the learner should be able to:
Explain importance of each ratio type; Identify stakeholder uses; Understand decision-making applications; Analyze business implications
Define money as medium of exchange. Explain evolution from barter to money. Identify and explain all characteristics of money (acceptability, divisibility, portability, durability, stability, homogeneity, cognisability, scarcity, malleability).

Comprehensive discussion on ratio importance; Stakeholder analysis; Case studies on ratio applications; Group presentations
Exposition of money evolution. Hands-on examination of currency samples. Testing recognition of genuine vs fake money. Practical demonstration of money characteristics. Group analysis of characteristic importance.

Stakeholder analysis sheets, case study materials, presentation guidelines
Real exchange items, Problem scenario cards, Case study materials, Charts
Different currencies, Genuine and sample notes, Magnifying glass, Regional currency samples
Goods for trading, Price tags, Recording sheets, Savings scenarios, Property document samples
Budget sheets, Emergency scenarios, Investment charts, Money supply statistics, Central Bank reports

KLB Secondary Business Studies Form 4, Page 80
KLB Secondary Business Form 4, Pages 93-95

MONEY & BANKING

Banking System and Development of Banking
Commercial Banks and Their Services

By the end of the lesson, the learner should be able to:
Identify elements of Kenya's banking system. Explain hierarchy of banks. Trace history of banking development from goldsmith banking to modern banking. Understand banking evolution.

Mapping exercise of Kenya's banking system. Historical timeline creation of banking development. Story-telling of goldsmith banking origins. Group research on banking categories. Banking evolution discussions.

Banking system charts, Historical timeline materials, Bank category lists, Banking evolution charts
Mock bank materials, Deposit slips, Transfer forms, Safety boxes, Play money, Standing order cards

KLB Secondary Business Form 4, Pages 99-101

MONEY & BANKING

Commercial Bank Services and Foreign Exchange
Types of Bank Accounts - Current and Savings
Fixed Deposit Accounts and Account Opening Requirements

By the end of the lesson, the learner should be able to:
Explain foreign exchange services, advisory services, trustee services, and guarantor roles. Demonstrate how banks act as intermediaries between savers and borrowers. Calculate foreign exchange rates.

Foreign exchange rate calculations. Advisory service role-plays. Trustee service case studies. Guarantor service demonstrations. Intermediary function illustrations.

Exchange rate charts, Advisory scenario cards, Trustee examples, Guarantor forms, Intermediary flow charts
Account opening forms, Cheque books, ATM cards, Interest calculation sheets, Comparison charts
Investment scenarios, Calculation sheets, Account forms, ID documents, Photographs, Certificate samples

KLB Secondary Business Form 4, Pages 103-104

MONEY & BANKING

Non-Banking Financial Institutions (NBFIs)

By the end of the lesson, the learner should be able to:
Define NBFIs and their purpose. Explain Development Finance Institutions, Housing Finance Companies, SACCOs, Insurance Companies. Detail their functions and services.

Research on local NBFIs. SACCO membership simulation. Insurance policy analysis. Housing finance case studies. Group presentations on NBFI roles.

NBFI information sheets, SACCO materials, Insurance policies, Housing finance examples, Case study materials

KLB Secondary Business Form 4, Pages 111-113

MONEY & BANKING

Micro-Finance, Agricultural Finance and Differences with Commercial Banks
Central Bank Functions
Monetary Policy Tools

By the end of the lesson, the learner should be able to:
Explain micro-finance and agricultural finance operations. Compare NBFIs with commercial banks in terms of services, target markets, and operations. Analyze their complementary roles.
Define monetary policy and its objectives. Explain bank rate, open market operations, cash/liquidity ratio, compulsory deposits, selective credit controls, directives and moral suasion. Demonstrate how these tools control money supply.

Micro-finance loan simulation. Agricultural project financing exercises. Comparison table creation. Case study analysis of differences. Group discussions on operational contrasts.
Monetary policy simulation exercises. Interest rate effect analysis. Securities trading demonstrations. Cash ratio calculations. Credit control scenarios. Policy tool comparison activities.

Loan application forms, Agricultural projects, Comparison charts, Case studies, Analysis sheets
Central Bank charts, Currency samples, Inter-bank forms, Government forms, Supervision checklists, Clearing examples
Policy charts, Interest rate examples, Securities samples, Calculation sheets, Control scenarios, Comparison tables

KLB Secondary Business Form 4, Pages 111-113
KLB Secondary Business Form 4, Pages 115-117

MONEY & BANKING

Modern Banking Trends

By the end of the lesson, the learner should be able to:
Analyze evolution in account types and their features. Explain computer use in banking and its benefits. Detail ATM operations and their impact on banking. Assess technological improvements in banking.

Modern banking technology demonstration. ATM operation simulation. Computer banking examples. Account feature comparison. Technology impact discussions.

ATM cards, Computer demonstrations, Modern banking examples, Technology comparison charts

KLB Secondary Business Form 4, Pages 117-119

MONEY & BANKING
INFLATION
INFLATION

Modern Banking Trends
Introduction to Inflation and Deflation
Consumer Price Index (CPI) Concepts

By the end of the lesson, the learner should be able to:
Explain mobile banking, e-banking, and M-pesa services. Detail credit facilities evolution and customer care improvements. Analyze mobile banks and Pesa Point services. Assess banking accessibility improvements.

Mobile money demonstrations. E-banking simulations. Digital payment exercises. Credit application processes. Customer service role-plays. Mobile bank simulation.

Mobile phones, E-banking platforms, Digital payment examples, Credit forms, Service scenarios, Mobile bank materials
Price comparison charts from different years, Country inflation examples, Purchasing power calculation sheets, Real product price data
Sample consumer baskets, Base year price data, Price collection sheets, Index calculation examples, Consumer survey materials

KLB Secondary Business Form 4, Pages 119-121

INFLATION

CPI Calculation - Simple Average Method
CPI Calculation - Weighted Average Method

By the end of the lesson, the learner should be able to:
Calculate price relatives for individual commodities. Compute Consumer Price Index using simple average method. Interpret CPI results and their meaning. Practice with multiple commodities and time periods.

Step-by-step CPI calculation exercises. Price relative computation for various goods. Simple average CPI calculation practice. Interpretation of results meaning for purchasing power. Group work on different commodity baskets.

Price data for multiple commodities, Calculation worksheets, Calculators, CPI formula charts, Practice problem sets
Family budget examples, Weight assignment sheets, Weighted calculation templates, Comparison tables, Advanced calculation problems

KLB Secondary Business Form 4, Pages 146-147

INFLATION

Types of Inflation and Demand-Pull Inflation
More Causes of Demand-Pull Inflation
Cost-Push Inflation and Its Causes
More Cost-Push Causes and Subsidy Effects
Levels of Inflation

By the end of the lesson, the learner should be able to:
Classify inflation by causes: demand-pull and cost-push. Define demand-pull inflation as "too much money chasing few goods." Identify causes: increased government expenditure, credit creation effects, increased incomes.
Analyze input cost increases other than labor. Explain reduction in subsidies impact. Demonstrate profit-push and tax-push inflation. Compare various cost-push mechanisms.

Demand-pull inflation simulation using classroom market. Analysis of government spending impact on prices. Credit creation and money supply exercises. Case studies on income increases and price effects.
Input cost increase simulations using manufacturing examples. Subsidy removal impact analysis on prices. Profit margin increase exercises and price effects. Comprehensive comparison of all cost-push factors.

Market simulation materials, Government spending examples, Money supply charts, Income increase scenarios, Demand-pull diagrams
Shortage simulation materials, Population growth data, Expectation scenario cards, Consumer expenditure charts, Supply-demand graphs
Production cost scenarios, Wage-price spiral charts, Tax impact examples, Import price data, Cost-push diagrams
Manufacturing cost examples, Subsidy impact data, Profit margin scenarios, Input cost charts, Comprehensive comparison tables
Historical inflation data, Germany 1923 case study, Country comparison charts, Inflation level classification sheets

KLB Secondary Business Form 4, Pages 148-150
KLB Secondary Business Form 4, Pages 151-152

INFLATION

Positive Effects of Inflation

By the end of the lesson, the learner should be able to:
Analyze benefits for debtors paying less in real terms. Explain how sellers can earn more profits. Demonstrate motivation to work harder. Show increased production and better resource utilization.

Debtor-creditor scenario analysis with inflation impact. Seller profit calculation exercises during inflation. Work motivation case studies during inflationary periods. Resource utilization efficiency examples during inflation.

Debtor-creditor scenarios, Profit calculation sheets, Work motivation examples, Resource utilization cases, Real vs nominal value charts

KLB Secondary Business Form 4, Pages 153-154

INFLATION

Negative Effects of Inflation
More Negative Effects and Economic Impact

By the end of the lesson, the learner should be able to:
Explain reduction in profits due to decreased sales volume. Analyze time wastage in price shopping. Demonstrate conflicts between employers and employees. Show decline in living standards.

Sales volume decline simulation during price increases. Time cost analysis of shopping around for prices. Employer-employee wage negotiation role-plays. Living standard decline calculations with fixed incomes.

Sales simulation materials, Time cost analysis sheets, Role-play scenarios, Living standard calculation examples, Wage negotiation materials
Creditor loss examples, Economic growth data, Balance of payments charts, Monetary confidence indicators, Savings impact studies

KLB Secondary Business Form 4, Pages 154-155

INFLATION

Controlling Inflation - Monetary Policy Tools

By the end of the lesson, the learner should be able to:
Define monetary policy for inflation control. Explain Central Bank tools: bank rate increases, open market operations. Demonstrate cash ratio and compulsory deposits effects.

Monetary policy simulation with Central Bank role-play. Interest rate impact exercises on borrowing and spending. Open market operations demonstrations. Cash ratio calculation and credit impact analysis.

Central Bank simulation materials, Interest rate impact charts, Securities trading examples, Cash ratio calculation sheets

KLB Secondary Business Form 4, Pages 156-157

INFLATION

More Monetary Policy Tools and Fiscal Policy
Fiscal Policy Measures and Production Solutions
Statutory Measures for Inflation Control
Export Controls and Comprehensive Control Strategies

By the end of the lesson, the learner should be able to:
Explain selective credit controls and directives. Detail moral suasion by Central Bank. Define fiscal policy for inflation control. Analyze government spending reduction and tax policy effects.
Explain reducing taxes on production to control cost-push inflation. Demonstrate subsidizing production effects. Show government production of scarce commodities. Analyze comprehensive fiscal policy approaches.

Credit control scenario exercises. Central Bank directive simulations. Government spending impact analysis on inflation. Tax policy effects on consumer spending and production costs.
Production tax reduction impact analysis. Subsidy effect calculations on final prices. Government production case studies. Comprehensive fiscal policy design exercises for inflation control.

Credit control scenarios, Directive examples, Government spending data, Tax policy impact charts, Fiscal policy simulation materials
Production tax examples, Subsidy calculation sheets, Government production cases, Policy design templates, Impact analysis charts
Wage control examples, Price control policies, Import restriction data, Credit control scenarios, Policy implementation cases
Export control examples, Multi-strategy templates, Historical effectiveness data, Strategy design sheets, Presentation materials

KLB Secondary Business Form 4, Pages 156-158
KLB Secondary Business Form 4, Pages 157-158